October 22 – 25
Oklahoma City, OK

NCURA REGION V
FALL 2023 MEETING

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NAVIGATING THE FUTURE

TOGETHER

Join us this year for another dynamic gathering of research administrators from across Region V, as we come together to explore the latest developments, strategies, and innovations in the field. 

Don’t miss this amazing opportunity to network, get engaged, develop professional skills, and enhance your knowledge of research administration. 

Mark your calendars for October 22 – 25 at the Sheraton Oklahoma City Downtown Hotel. 

Meeting Schedule

SEE SCHEDULE

Find the 2023 Regional Business Meeting Packet here!

FUN & EVENTS

You will not want to miss the amazing events planned for the meeting! Check out the options below:

Sunday Evening- 5:30-7:00

Sunday Reception at the Sheraton (Brick Room and patio) sponsored by the Grant Resource Center / American Association of State Colleges and Universities (GRC/AASCU). Our Sunday reception theme this year is “Not All Superheroes Wear Capes”. Costumes are encouraged but not required! New Member Reception begins at 5:30, All Attendee’s begin at 6:00.

Sunday Dinner Groups will depart the Sheraton Lobby at 7:00 pm. Sign up to have dinner with other research administrators in a dutch-treated format. Lively conversation and new connections are guaranteed. Signup here.

Monday Evening- 6:30

It’s time for a Murder Mystery! Sharpen your sleuthing skills and help us solve this modern day whodunnit!

This event is included in your registration, however, you will need a ticket for this event, so be sure to register here so that we can be “clued-in” on the total number of potential suspects we may have. Join us in the Ballroom at the Sheraton for this fun filled evening

Tuesday Evening

There are two options entertainment options for Tuesday!

·         Onsite Game Night Sponsored by the University of Texas – Rio Grande Valley.

o   Bingo, Bunco and Board Games!  The fun starts with Bingo from 7:30 – 8:15 followed by Bunco from 8:30 – 10:00.  Board and card games will be available throughout the night for any groups that want to start up a game.

o   Nearby  –  For those that would like to have added fun before the onsite game night, we will have Tuesday Dinner Groups. Sign up to have dinner with other research administrators in a dutch-treated format. Dinner groups depart the Sheraton lobby at 6:00 pm. Signup here.

·         Offsite Casino Trip – (Additional Registration and Fee($30) Required)

o   Join your fellow NCURA Reg V Members at the Riverwind Casino in Norman, OK, a short 30 minute shuttle ride from the Sheraton Downtown Hotel!  The shuttle will depart the Sheraton lobby on Tuesday at 6 pm and leave the casino at 10pm for a return to the Sheraton by 10:30 pm. Contact Laura Rosales at Laura.Rosales@bcm.edu for more information and payment.

Experienced Speakers/Presenters

Networking & Collaboration

Activities & Entertainment

REGISTER TODAY

Registration for the Fall 2023 Meeting is now open! To access the registration portal please follow the link below:

REGISTRATION

See the table below for the list of rates per category.

Important Dates:
9/15/23: Early Bird Registration Closes / Regular Registration Opens
10/13/23: Regular Registration Closes

Please note: Walk-in registration is limited and cannot be guaranteed; therefore, we highly encourage advance registration.

Current Members

Early Bird Registration Deadline: 9/15/23
$440
$
390
(Earlybird Price)

• List Item #1

Non-Members

Early Bird Registration Deadline: 9/15/23
$465
$
415
(Earlybird Price)

• List Item #1

One-Day Only (Monday)

Early Bird Registration Deadline: 9/15/23
$230
$
205
(Earlybird Price)

• List Item #1

One-Day Only (Tuesday)

Early Bird Registration Deadline: 9/15/23
$230
$
205
(Earlybird Price)

• List Item #1

Bulk Registration: 10 @ $3,500

WORKSHOPS – DAY 1 & DAY 4

Workshop #1:

Pre-Award Primer – It All Starts Here!

8:30 am – 12:00 pm ($75)

Sunday, October 22nd

Workshop #1:

Pre-Award Primer – It All Starts Here!
Sunday, October 22nd

Click Here

Workshop #2:

Introduction to Research Administration

8:30 am – 12:00 pm ($75)

Sunday, October 22nd

Workshop #3:

Intro to Post-Award: An Overview of the Sponsored Project Lifecycle & Award Management

1:00 pm – 4:30 pm ($75)

Sunday, October 22nd

Workshop #4:

Managing Sponsored Awards from a Departmental Post-Award Perspective

8:30 am – 4:30 pm ($150)

Sunday, October 22nd

Workshop #5:

Managers in the Middle: Tips for building & maintaining strong and effective teams in remote or hybrid work environments

8:30 am – 12:00 pm ($75)

Wednesday, October 25th

Workshop #1:

Pre-Award Primer – It All Starts Here!
Sunday, October 22nd

Click Here

Workshop #6:

Clinical Trails Workshop 101

8:30 am – 12:00 pm ($75)

Wednesday, October 25th

Workshop Details & Information

LOCATION

Sheraton Oklahoma City Downtown Hotel

1 North Broadway Avenue,
Oklahoma City, Oklahoma 73102

TRAVEL INFO

Closest Airport: Will Rogers World Airport
Distance from Property: 10 Miles

This garage is located adjacent to the Sheraton Oklahoma City Downton Hotel and can be used to access the meeting. If you are coming in for the day and need to park, you may purchase a parking pass from the hotel’s front desk.

Please review the information below:

Entering

1. Take a right out of the hotel drive.
2. Take a right at the stop light at Sheridan Avenue.
3. The garage entrance is midway down the building following the loading dock.
4. Enter the garage via the up ramp on the left side.
5. Parking is available on floors 3 and 4. When arriving at the ticket kiosk, insert the parking pass provided by the Front Desk. (Do not take a ticket)
      a. If you have not received a parking pass from the Front Desk yet, please press the button and the machine will give you a time stamped ticket.
6. The parking pass will be returned and stamped with the time and date of expiration (24 hours from the time the garage is entered).

Exiting

1. Follow the exit signs and go down the spiral ramp.
2. At the end of the ramp there will be a kiosk on your left hand side past the attendant booth.
3. Insert the time stamped parking pass into the kiosk.
     -If staying multiple days and kiosk keeps your pass please enter the next day’s parking pass and use the new pass upon re-entering the garage.
     -Use each pass to come and go until after the stamped expiration time has passed.

*Please be aware that Century Center Parking Garage is city-owned and operated. If a parking pass is misplaced, misused, or lost there will be a charge for a replacement.

Important Hotel Reservation Information

The Sheraton Oklahoma City Downtown Hotel is fully booked. Please look into making reservations with the following overflow hotels (no block):

Make sure to bring your Region V lanyard from previous meetings to the registration desk for a chance to win a prize!

THANK YOU TO OUR SPONSORS

PLATINUM

GOLD

SILVER

BRONZE

SUNDAY RECEPTION SPONSOR

TUESDAY GAME NIGHT SPONSOR

NCURA Land and Labor Acknowledgement

On behalf of all members of the National Council of University Research Administrators (NCURA), we respectfully acknowledge and honor the Indigenous communities of Washington D.C. where our NCURA Office is located, and the Indigenous communities in the locations of all our members and the labor of enslaved and exploited people around the world.

NCURA acknowledges that we are on the traditional, stolen land of the (local indigenous groups), past, present, and future. We honor with gratitude the land itself for those who have stewarded it for generations, and for the opportunity to study, learn, work, and be in community with this land. We encourage everyone in this space to engage in continued learning about the Indigenous peoples who work and live on this land since time immemorial, including the (local indigenous tribes), and about the historical and present realities of colonialism. This acknowledgment does not take the place of authentic relationship with indigenous communities but serves as one way to honor the land we are on. NCURA also acknowledges the contribution of enslaved persons who were drivers of economic growth and development in the United States. We honor the legacy of enslaved people, primarily of African descent, Black Life, and the lives of all people of color that continue to make an impact on cultures and societies around the world through music, food, art, sports, architecture, science,
business, and agriculture. We are indebted to their labor and their sacrifice, and we must acknowledge the tremors of violence throughout generations and the resulting impact that can still be felt and witnessed today. NCURA is committed to building and maintaining a culture of inclusion. NCURA provides a land
and labor acknowledgment as part of our mission to be a welcoming and inclusive organization